You can contact us as follows:
FAO: David Adams, Data Protection Manager
Address: 1 Red Place, London, W1K 6PL
Phone number: + 44 (0) 20 7968 4000
We collect information that you provide to us when you:
In certain circumstances, we will receive information about you from third parties. For example:
Clients: we may receive personal information about you from our clients, for example feedback about applications or interviews.
Employers, colleagues and referees: we may receive personal information about you from your current and former employers, colleagues and referees, who may be based inside or outside the EU.
Publicly available sources: we use publicly available sources, including (but not limited to) company websites; LinkedIn; BoardEx; Bloomberg; newspapers, magazines and periodicals and advertisements on efinancialnews, for instance to gather relevant information about your professional background in order to provide you and/or our clients with relevant information in relation to our executive search services.
We might also receive information about you from third parties or referrals from third parties if you have indicated to such third party that you would like to hear from us.
The information you provide to us may include (depending on the circumstances):
Identity and contact data: title, names, addresses, email addresses and phone numbers, age, gender, nationality.
Employment and background data relevant to our executive search services: in the process of executing our executive search services we may also collect information about your employment history, educational qualifications, compensation details, a record of our contact history with you and references from third parties.
We also collect the following information about you:
Information contained in correspondence: we will collect any information contained in any correspondence between us. For example, if you contact us by email or telephone, we may keep a record of that correspondence.
As a rule, we do not wish to collect and process special category personal data. Special category data includes information relating to: race; ethnic origin; politics; religion; trade union membership; genetics; biometrics; health; sex life; or sexual orientation. These types of data require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
However we may need to process such special category data in the following circumstances:
We do not keep such special category data longer than is necessary for the purpose of the search (please see further below for information of our data retention periods).
We will use your information for the purposes listed below either on the basis of:
Your consent (where we request it);
Where we need to comply with a legal or regulatory obligation; or
Our legitimate interests or those of a third party – where we refer to using your information on the basis of our “legitimate interests”, we mean our legitimate business interests in conducting and managing our business and our relationship with you as explained below.
We will use your information for the purposes listed below either on the basis of:
Your personal data is stored in a secure, proprietary and highly confidential database accessible only by Sainty, Hird & Partners employees. We use appropriate technological and operational security measures to protect your information against any unauthorised access or unlawful use, such as:
When we disclose your personal data to clients and other 3rd parties, we request that that they undertake to protect the security and confidentiality of such information in accordance with applicable law.
Our suppliers outside of the EEA
Some of our data is stored on secure cloud based servers, which are located within the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following transfer solutions are implement:
Clients outside of the EEA
Please contact us using the contact details at the top of this Privacy Notice if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
We may share your personal data with a client if we believe that you have the relevant experience and capabilities for a specific search that we are undertaking. In the initial stages of a search, we may share basic data (typically your name and a brief employment and academic history), in order to provide the client with a summary of the most suitable candidates for the role in question. If a client is interested in your possible candidacy, we will contact you directly. We will then, with your permission, share further details with them.
We may also share your personal data with the following third parties:
Our service providers:
Other third parties (including professional advisers): any other third parties (including legal or other advisors, regulatory authorities, courts, law enforcement agencies and government agencies) based in the United Kingdom where necessary to enable us to enforce our legal rights or where such disclosure may be permitted or required by law; and
Prospective sellers and buyers of our business: any prospective seller or buyer of such business or assets, only in the event that we decide to sell or buy any business or assets.
We have the appropriate level of confidentiality protection in our agreements with these service providers and we require third parties to maintain appropriate security to protect your information from unauthorised access or processing.
We do not share your personal data with any other organisation for any other reason.
We also do not wish to hold your personal data for longer than is necessary to provide you with the services that you have requested from us or for as long as we reasonably require to retain the information for our lawful business purposes. We operate a data retention policy and look to find ways to reduce the amount of information we hold about you and the length of time that we need to keep it.
We have established a time limit of 7 years for either the deletion of records or for a periodic review.
We believe that it is important to clarify the nature of the personal data we hold on you. Most of the data we collect will either have been provided by you, or collected from publically available sources, and has been built up over a number of years. We believe that retaining details of any previous contact between ourselves is mutually beneficial. If we currently hold your personal data, it is treated in the same way as a doctor’s notes of a patient. It is a record of past contact between ourselves.
However, it is important to recognise that being part of our internal database is neither an advantage nor disadvantage. When undertaking an assignment we research the whole market and do not rely solely on the information that we already hold.
Please contact the Data Protection Manager using the contact details above if you would like further information about our data retention policy.
This website collects and uses personal information for the following reasons:
This website is hosted by Webflow within and information about hosting can be found here. Some of the data centre’s more notable security features are as follows:
Full details of Webflow’s data centre can be found here. All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. Should there be any breach of your personal data, we will inform you within 72 hours of knowing of it. We strive to ensure your personal information is protected at all times.
We may contact you by telephone, email, SMS or other electronic messaging services or social media. If you prefer a particular contact means over another please let us know.